Calculate and report Special Education FTEs

Aspen uses the frequencies, durations, and days per cycle you define for services on a student’s IEP to calculate monthly FTE full-time equivalent numbers for students in the special education  program.

Note: The system includes B and C services only when calculating FTEs.

To calculate FTEs, run the FTEs by Month report or the Schedule 11 report.

Note: Be sure all students are associated with a 180-day school calendar. To do so, create a 180-day calendar named FTE Default in the Out of District School. The system automatically uses this calendar for any students in the school when calculating FTEs.

To run the FTE reports and calculate FTEs:

1. Log on to the Special Education view.
2. Click the Admin tab.
3. Click the FTE side-tab. The last FTE results appear on the list.
4. On the Reports menu, click FTEs by Month or Schedule 11. The appropriate pop-up appears.
5. Do one of the following:
• To print another copy of the report without recalculating the values, deselect the Recalculate checkbox.
• To recalculate FTE values, select the Recalculate checkbox.
6. Select the report format, and click Run. The report displays in the format you select.

FTEs by Month Report

Schedule 11 Report

Note: Aspen does not calculate values for columns 7, 8, 9 or the Total Tuitioned Out FTE Membership column.

If you selected to recalculate values, the FTE side-tab now displays the new values.