Enter a health screening for a group of students

You can record a screening for a group of students at one time. Record screenings by group type, such as homeroom, section, or grade level.

To record a screening for a group of students at one time:

1. Log on to the Health view.
2. Click the Screening tab, and then click the Group Screenings side-tab. The Group Screenings page appears.

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3. Above the list, select the following to determine the information that appears on the page:
   • Screening Type: Click to make your selection(s). You can select an unlimited number of screening types; a horizontal scroll bar lets you access all of the data.
   • Screening Period: Click the drop-down to select the screening period you are performing the screening(s) in.
   • Group Type: Click the Group Type drop-down to select Homeroom, Section or Grade Level. If you select Section, three fields appear for you to further filter the list by. Click each drop-down to select the term, day, or period you want to work with. The list updates according to the teacher's name and course name.

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   Note: Depending on your user role privileges, some Group Types might not be available to you.

4. Click a Group name to record the results for that group:

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5. Enter information in the fields, keeping the following in mind:
• To change the default fields that appear (for example, so that nurses can create personal field sets), click next to the screening type name, then select Manage Field Sets.
• Select the field set you want to work with, and then click Close.
• To quickly move across fields (except Comment boxes), press the Tab key.
• To repeat the same value (such as Pass) down the rest of the rows in a column, go to Options > Fill-Down Values (or press Ctrl + D).
• To revert the current cell to its previous value, go to Options > Revert Current Cell (or Ctrl + K).
• To enter a comment for a result, you must have entered data in at least one field. Click and type your comment in the Comment pop-up. Click OK. The icon now displays blue lines to let you know that a comment exists.
• Calculated fields (such as Percentiles for height and weight, and Body Mass Index) are updated automatically once you fill in the appropriate data.
• As soon as you enter data in a field, the record is automatically saved with the current date.
• The default Result code is set to Pass. This means that any result you enter in the group screenings area will, by default, set that result code. If you are using a custom Result code reference table or you would rather have the field default to another value, click the drop-down to make your selection.

6. To return to the list of group screenings, click the Group Screenings side-tab or click Group Screenings in the breadcrumbs a navigation technique to help users keep track of their location within Aspen; appear as links at the top of every page:

   

The system automatically saves the results when you leave the page.