Creating District Transcript Definitions for Schools

Define the columns you want to capture for transcripts for each school within your district. These columns of information are similar to user-defined fields and are how Aspen organizes the student grades you collect and report during the school year.

Usually, Aspen system administrators create a transcript definition for each school level (for example, one for all high schools, and another for all middle schools). Each school’s transcripts would contain different grade columns due to the different grading terms they use and the different columns they define to include on their transcripts.

To create transcript definitions:

1. Define the details of a transcript definition.
2. Define the columns for the transcript definition.

Note: Follett advises against modifying grade terms, grade scales, and transcript definition columns once your school year begins. Making changes after teachers have entered assignment data in their Gradebooks, or schools have generated grading reports (progress reports, report cards) can cause unexpected issues. If you must make any changes to grade terms, grade scales, or transcript definitions, increased testing of all reports and views that use transcript data is strongly recommended.